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Legal & Paralegal

Vendor agreement audit with terms, spend, and usage in one brief

Sixty days before each vendor renewal, a brief lands with contract terms, spend from Ramp, and usage data from your warehouse. ZeroTwo cross-references everything and delivers a clear recommendation: renew, negotiate, or cancel.

Integrates with:

What changes

Before
With ZeroTwo
Renewal awareness
Notice arrives 30 days out, scramble begins
60-day advance prep with all terms pulled
Contract location
Dig through DocuSign, email, shared drives
Terms, spend history, and usage data pulled into a single brief
Usage analysis
Ask IT or the team if they still use it
Actual usage data compared to contracted capacity
Negotiation preparation
Wing it or accept the renewal as-is
Data-backed points informed by your past negotiation outcomes

Renewal awareness

Before

Notice arrives 30 days out, scramble begins

With ZeroTwo

60-day advance prep with all terms pulled

Contract location

Before

Dig through DocuSign, email, shared drives

With ZeroTwo

Terms, spend history, and usage data pulled into a single brief

Usage analysis

Before

Ask IT or the team if they still use it

With ZeroTwo

Actual usage data compared to contracted capacity

Negotiation preparation

Before

Wing it or accept the renewal as-is

With ZeroTwo

Data-backed points informed by your past negotiation outcomes

Vendor renewals sneak up and nobody is prepared

The renewal notice arrives 30 days out. Someone forwards it to legal. Now you need to find the original agreement (DocuSign? shared drive? someone's email?), compare the renewal terms, and figure out whether the team still uses the tool enough to justify the cost.

The contract is in one place, usage data is in another, spend history is in Ramp. Pulling it all together for one vendor takes hours. Multiply that by dozens of renewals per quarter.

How ZeroTwo prepares vendor renewal audits

1

Scans the contract tracker for renewals within 60 days

Notion

ZeroTwo found 3 upcoming renewals: Datadog ($84K/yr, auto-renews March 15), Zendesk ($36K/yr, auto-renews March 22), and a recruiting platform ($18K/yr, 30-day notice required).

2

Pulls 12-month spend history for each vendor

Stripe

Datadog: $84K trailing 12 months, up from $72K prior year. Zendesk: steady at $3K/mo. Recruiting platform: $1.5K/mo flat rate since onboarding.

3

Queries actual usage against contracted capacity

Snowflake

Datadog at 62% of host and log capacity over 90 days. Zendesk: 18 of 25 agent seats active. Recruiting platform: 3 job postings in 6 months on an unlimited plan.

4

Cross-references spend, usage, and past negotiation outcomes

Google

Datadog: NEGOTIATE, usage at 62%, recommend downsizing to save $22K/yr and rejecting the 15% escalator. Zendesk: RENEW with seat reduction (18 from 25). Recruiting platform: CANCEL, usage does not justify the flat rate.

5

Posts the renewal audit to #vendor-management

Slack

ZeroTwo tagged each budget owner, highlighted negotiation deadlines, and added key dates to the team calendar.

Runs every Monday, scanning 60-day renewal window · Renewal audit posted to #vendor-management in Slack

Get started in under 10 minutes

1

Connect your tools

One-click OAuth for each integration. No API keys, no engineering.

2

Describe what you need

“Pull every vendor contract from our Google Drive legal folder, cross-reference spend in Ramp and usage in Snowflake, and flag any renewal coming up in the next 60 days where we are under 70% utilization.”

3

It runs on schedule

Runs weekly, scanning for renewals within 60 days, and posts each audit to your vendor management channel.

Frequently asked questions

During setup, you point ZeroTwo at wherever you store contracts: Google Drive, Notion databases, Dropbox, or a shared folder. It reads every contract, SOW, and amendment and keeps them indexed. PDFs, Word docs, Google Docs, all searchable. When new contracts or amendments are added, ZeroTwo reads them automatically and updates what it knows about each vendor relationship.

ZeroTwo queries your data warehouse (Snowflake, BigQuery, Postgres) where usage metrics are typically aggregated. For vendors with direct API access, ZeroTwo can pull usage data from the source. It also cross-references spend data from Ramp or your expense management platform. The more data available, the more specific the recommendation.

The audit brief includes your negotiation position and specific talking points for each vendor: usage trends, pricing benchmarks, contract gaps. You use that to write the email or prepare for the call. ZeroTwo gives you the ammunition. You handle the conversation.

ZeroTwo prioritizes by renewal date and contract value. You can set thresholds: for example, full audits for contracts over $20K and summary checks for smaller ones. The weekly brief focuses on what needs attention now.

Yes. Multi-year contracts are often forgotten until renewal. ZeroTwo tracks price escalators, renewal windows, and opt-out deadlines across the full contract term, plus usage trends over time. When year 2 or 3 renewal discussions come up, you have the full history already compiled.

Related workflows

Stop doing the work your tools should do for you.

Set it up once. ZeroTwo runs it every time.