Ops & Chief of Staff
Every meeting ends with captured action items, not forgotten promises
After every meeting, ZeroTwo reads the full Zoom transcript, identifies action items, decisions, and open questions, assigns owners based on who said what, and routes tasks to Notion or Linear based on type. A summary posts to Slack within minutes.
What changes
Action item capture rate
Ad-hoc notes catch maybe half the commitments
Every commitment parsed from the full transcript. Nothing buried in cross-talk gets missed
Owner assignment accuracy
Vague or missing. 'Someone will handle it'
Owners matched from speaker attribution and conversational context
Follow-through rate
Items live in a doc nobody re-opens
Tasks routed to Notion and Linear with deadlines, linked back to the transcript
Time spent on meeting notes
15-30 minutes per meeting writing and formatting
Zero. Summary and tasks delivered within 15 minutes of meeting end
Decision visibility
Decisions buried in meeting chat or memory
Key decisions, action items, and open questions posted to Slack for the whole team
Meetings generate promises that nobody tracks
A one-hour meeting ends with six things people agreed to do. Nobody writes them down. Or rather, the 'meeting notes' person captures discussion points but misses the commitments buried in cross-talk. By Friday, nobody remembers who was supposed to do what. The things that felt urgent and obvious at 2 PM Tuesday are gone by Thursday standup.
This is not a tool problem. It is a cognitive load problem. The person taking notes is also trying to participate. And even when someone does write down action items, they end up in a Google Doc that nobody checks again. The gap between 'we agreed' and 'it got done' is where organizational productivity dies.
How ZeroTwo extracts action items from every meeting
Reads the full meeting transcript with speaker attribution
Zoom47 minutes of transcript ingested across 4 participants with timestamps and topic flow
Extracts action items from conversational context
GoogleZeroTwo found 6 commitments buried in phrases like 'I'll handle that,' 'Can you send me...,' and 'Let's get this done by Friday'
Assigns owners and infers deadlines from who said what
GoogleZeroTwo matched each item to the speaker or addressee and inferred deadlines from 'by end of week' and 'before the launch'
Creates cross-functional tasks with transcript context
Notion4 tasks created — follow-ups, decisions to communicate, docs to share — each linked to the relevant transcript excerpt
Routes engineering work with priority and assignee
Linear2 issues filed in the correct project so eng knows exactly what was discussed and agreed
Posts the meeting summary to the project channel
Slack3 key decisions, 6 action items routed, and 2 unresolved questions flagged for follow-up
Get started in under 10 minutes
Connect your tools
One-click OAuth for each integration. No API keys, no engineering.
Describe what you need
“After every recorded Zoom meeting, read the transcript, pull out every action item with an owner and deadline, create tasks in Notion for cross-functional follow-ups and file engineering issues in Linear. Post a summary of decisions, action items, and open questions to the project's Slack channel.”
It runs on schedule
Triggered after every recorded meeting, with tasks and a summary delivered within 15 minutes.
Frequently asked questions
Yes. ZeroTwo supports any meeting platform that produces a transcript. Zoom is the most common, but Microsoft Teams and Google Meet transcripts are processed the same way.
ZeroTwo flags vague commitments separately from concrete action items. Items like 'I'll look into it' are captured with context but marked as needing clarification, so nothing slips through but nothing gets over-specified either.
Yes. ZeroTwo uses conversational markers (agreement from multiple speakers, definitive language, topic closure) to separate decisions from brainstorming or open discussion. The summary clearly labels what was decided versus what was explored.
ZeroTwo checks for existing tasks with similar descriptions and owners. If a meeting references ongoing work that already has a Notion task, ZeroTwo updates it with new context and deadline changes rather than creating a duplicate.
ZeroTwo only processes meetings where recording and transcription are explicitly enabled by participants. Transcripts are processed in isolation and not retained after tasks are created. You can exclude specific meetings or recurring series from processing entirely.
Related workflows
- Ops & Chief of StaffExecutive Inbox Triage
- Ops & Chief of StaffMorning Leadership Brief
- Ops & Chief of StaffForm Intake Router
Stop doing the work your tools should do for you.
Set it up once. ZeroTwo runs it every time.